WPCE  i16)^]hzR$}\[UuGs\?GTzE (Tu4!wa>UP=L~gN;] ϠXO ?H(nssm,Zp[eT#0!0^3f i u| ME}<@#]Fu]e3K#E/$T6d.ߒ^6UW Q5Z%NO?^+Ӵټ/^m+x+WNj'aAՙVj|}/] F]:qlaaT&t=X$[SL)V5On=5M'D`\+ 4$]/)o ֣_ѥAU4~4BWT4ب :𱘉u۸Pb!WYC 9%ܩ:OHznu(05n/z¬ᲈKm:K.#.Z^ #UN % U@ 0:U w 4   m N 0N & M:8 \\fp01\hp5030(9 Z6Times New Roman RegularX(9 Z(Times New Roman ($USUS.,'9p57:i+003|xU(O$http://www.opm.gov !USUS.,  _Ԛ X5XXXFTCII2   SYSTEMNAME: |   UnofficialPersonnelRecords!FTC. H SECURITYCLASSIFICATION:  d   Notapplicable.  0 SYSTEMLOCATION:      FederalTradeCommission,600PennsylvaniaAvenue,NW.,Washington,DC20580. x  SeeAppendixIIIforotherlocationswhererecordsmaybemaintainedoraccessed. ^  CATEGORIESOFINDIVIDUALSCOVEREDBYTHESYSTEM: *z    CurrentandformerCommissionemployees,consultants,andcontractors. F CATEGORIESOFRECORDSINTHESYSTEM:    Thissystemofrecordscontainsinformationordocumentsabouttheeducational  background,employment,andworkhistoryofindividuals.Thetypesofrecordsmaintainedvary t witheachsupervisorandCommissionunit.Eachsupervisormaymaintainsomeorallofthe Z followingrecords:writtennotesormemorandaonemployeeconductandperformance(i.e., @ employeeevaluation,employeeforms,leaverecords,workassignments,ordisciplinary &v problems),includingperformancerelatedrecordsdescribedintheGovernmentwidesystemof  \ recordsnoticepublishedbytheOfficeofPersonnelManagement(_OPM_)forthissystemof B records,_OPM_/_GOVT_Ԅ2,oranysuccessor_OPM_Ԁsystemnoticethatmaybepublishedforthis ( system.Theremayberecordsrelatingtoemployeeworkschedules,considerationgivento  applicantsforpositionswiththeFTC,and emergencycontactinformationcollectedbyvarious  officesinformally.   @*AUTHORITYFORMAINTENANCEOFTHESYSTEM: V"!   5U.S.C.301,#X5XXX5A#X5XXX5Ԁ1104,3321,43014305;43114315;5405,61016106;63016326;6331 "$r# 6340;63616373;63816387;6391;73017353;5U.S.C.Chapter75;ExecutiveOrder12107; %X $ and5_CFR_Ԁ293#X5XXX5#X5XXX5.#X5XXX5 #X5XXX5 %>!% PURPOSE(S): ' #'   ToassistCommissionmanagersandsupervisorsinmakingworkassignment,evaluation, )$) andothertypesofdecisionsrelatedtotheemployeesoftheFederalTradeCommission;toassist l*%* inevaluatingperformance,preparingpromotionandawardrecommendations,preparing R+&+ informalorformaldisciplinaryactions,approvingleave,coordinatingschedules,andpreparing 8,', newsreleases;toassistsupervisorsintheinterviewing,evaluation,andselectionprocesswhen -n(- fillingpositionvacancies;andtomaintainrecordsofthoseconsiderationsandactions.  _ROUTINEUSESOFRECORDSMAINTAINEDINTHESYSTEM,INCLUDING | CATEGORIESOFUSERSANDTHEPURPOSESOFSUCHUSES: b   (1)Recordsidentifyingtheindividualsworkschedulemaybedisclosedtothatextent . ~ andforthatpurposetootherswithinoroutsidetheagency;  d   (2)RecordsmaybereferredtotheOfficeofPersonnelManagementconcerningpay  0 benefits,retirementdeductions,andotherinformationnecessaryforOPMtocarryoutits    governmentwidepersonnelmanagementfunctions;and      (3)Recordsmayalsobeusedordisclosedforanyofthepurposesorroutineusesset x  forthintheGovernmentwidesystemsofrecordsnoticepublishedbyOPMforthissystemof ^  records,OPM/GOVT2,oranysuccessorOPMsystemnoticethatmaybepublishedforthis D  system.(Visit4Y n O  5  www.opm.gov69OManag  7el{Ԁformoreinformation.) *z    SeealsoAppendixIforotherwaysthatthePrivacyActpermitstheFTCtouseor F disclosesystemrecordsoutsidetheagency. , DISCLOSURETOCONSUMERREPORTINGAGENCIES:    None,exceptasauthorizedunder5U.S.C.552a(b)(12)whentryingtocollectaclaimof t theGovernment.SeeAppendixI. Z POLICIESANDPRACTICESFORSTORING,RETRIEVING,ACCESSING,RETAINING, &v ANDDISPOSINGOFRECORDSINTHESYSTEM:  \ STORAGE: (   Maintainedinfilefolders,envelopesandinelectronicformats.  RETRIEVABILITY: p!    Indexedbyindividualsname. <#" SAFEGUARDS:  %X $   Accessisrestrictedtoagencypersonnelorcontractorswhoseresponsibilitiesrequire &$"& access.Paperrecordsaremaintainedinlockableroomsorfilecabinets.Accesstoelectronic ' #' recordsiscontrolledby userIDandpasswordcombinationand/orotherappropriateelectronic (#( accessornetworkcontrols(e.g.,firewalls).FTCbuildingsareguardedandmonitoredby )$) securitypersonnel,cameras,IDchecks,andotherphysicalsecuritymeasures. l*%* RETENTIONANDDISPOSAL: h    8,',  -n(-   Adetailedretentionscheduleforemployeeperformancerelatedrecords;whichinclude  ratingsofrecord,supportingdocumentationforthoseratings,andanyotherperformance-related  materialrequiredbyagencyperformanceappraisalsystem,issetforthinOPM/GOVT2. | AdditionalinformationissetforthinOPMsGuidetoPersonnelRecordkeepingforFederal b agencies. H   RecordsaregenerallyretainedinaccordancewithGRS1,items18(supervisory  d personnelfiles)and23(employeeperformancerecords):  J   (1)Certainrecordsfromsupervisorspersonnelfiles,includingcorrespondence,forms,    authorizations,requestsforpersonnelactionandothermaterialsonindividualemployeesare    destroyedwhensupersededorobsolete.Recordsforformeremployeesaredestroyedwithinone   yearafterseparationortransfer. x    (2)Foremployeeperformancerelatedfiles,therecordsfornon-SeniorExecutive D  Serviceemployeesaretobedestroyedwhen4yearsoldornolongerneeded,assetforthin *z  GRS1,item23;forSeniorExecutiveService(SES)employees,when5yearsoldornolonger ` needed,assetforthinGRS1,item23. F     Generally,performancerecordsforformeremployeesareretainednolongerthanone  yearaftertheemployeeleaves.RecordsonformerSESemployeesmayberetainedupto5years  under5U.S.C.4314.    Whereanyoftheserecordsareneededinconnectionwithanadministrative,quasi Z judicialorjudicialproceeding,theymayberetainedasneededbeyondtheretentionschedulesof @ GRS1. &v SYSTEMMANAGER(S)ANDADDRESS: B   Director,HumanResourcesManagementOffice(HRMO),FederalTradeCommission,  600PennsylvaniaAvenue,NW.,Washington,DC20580.  NOTIFICATIONPROCEDURE;RECORDACCESSPROCEDURES;ANDCONTESTING p!  RECORDPROCEDURES: V"!   SeeAppendixII.CurrentFTCemployeesmayalsorequestaccesstotheirrecords "$r# directlythroughtheirdesignatedFTCHRMOcontactormanagers,asapplicable,andmaybe %X $ requiredtocompleteawrittenrequestformandtoshowidentificationtoobtainaccesstotheir %>!% records. &$"&   FormerFTCemployeessubsequentlyemployedbyanotherFederalagencyshould (#( contactthepersonnelofficefortheircurrentFederalemployer.Formeremployeeswhohaveleft )$) Federalserviceandwantaccesstotheirofficialpersonnelrecordsinstorageshouldcontactthe l*%* NationalPersonnelRecordsCenter,111WinnebagoStreet,St.Louis,MO631184126. R+&+  -n(- ЇRECORDSOURCECATEGORIES:    Individualtowhomtherecordpertains;individualssupervisors;managers;Performance b ReviewBoards;ExecutiveResourceBoards;andotherinterestedparties.  H EXEMPTIONSCLAIMEDFORTHESYSTEM:    None. |  #X5XXX58 #